Free wedding budget calculator
Enter your total budget and guest count — see exactly where the money should go, category by category, plus your cost per guest. Then download a printable plan with booked-vs-paid lines for every vendor.
A common starting split — every line is yours to change.
Instant PDF · per-guest math · no account needed
How it works
Enter budget + guests
Your total number and (optionally) your guest count — that’s all it needs.
See the breakdown
Venue, photography, flowers, music — a common starting split, every line editable.
Print your plan
Download or one-tap print a worksheet with your targets and booked-vs-paid lines.
5 ways to keep a wedding on budget
- Set the number before the venue tourThe venue anchors everything — walk in knowing your ceiling and your per-guest cost.
- Guest count is the biggest leverNearly half the budget scales per head. Ten fewer guests often funds the photographer upgrade.
- Book in priority orderSpend first on the two things you’ll care about in ten years; economize on the rest without guilt.
- Track deposits separately from totalsMost blown budgets are forgotten balances, not big purchases — write down what’s paid vs due.
- Keep a real buffer lineAlterations, tips, postage, the second cake tasting — 5–10% of surprises are not surprises.
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Frequently asked questions
- Is the wedding budget calculator free?
- Yes — completely free with no sign-up. Enter your total budget, see the category breakdown instantly, and download or print the worksheet at no cost.
- How does it split my wedding budget?
- It starts from a common allocation — venue and catering taking the largest share, then photography, flowers, attire, music and the rest — and every percentage is editable, so the split becomes yours.
- What does the per-guest number mean?
- Your total budget divided by your guest count. It’s the most practical number for comparing venues and caterers, since so much of a wedding is priced per head.
- Can I print the budget plan?
- Yes — download the PDF, or use "Open & print" to send it straight to your printer. The worksheet has your target per category plus lines for booked amounts and payments.
- What percentage should the venue be?
- Venue plus catering commonly lands around 40–50% of the total. The calculator starts at 45% — if your venue includes catering, keep them together; if not, split the line to match your quotes.
- How do I budget for a small wedding?
- The same categories apply at any size — enter your smaller total and the split scales down. With fewer guests, per-head costs drop fastest, which frees more of the budget for photography or attire.
- Does it work for any currency?
- Yes — choose dollars, pounds, euros, Australian or Canadian dollars, or rupees, and your selection appears on screen and in the printable worksheet.
- How do I track spending after this?
- The printable has booked-vs-paid lines to write in. When you want it to add up automatically — running totals, paid-to-date, over/under per category — our Wedding Budget Planner spreadsheet does the math in Google Sheets or Excel.
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Wedding Budget Planner Spreadsheet
The printable is a great start. When you want running totals, paid-to-date, and over/under per category calculated for you — the Wedding Budget Planner does the math in Google Sheets or Excel, from first deposit to final balance.
See the Wedding Budget Planner