AI Wedding Planner Prompt System — Inquiry to Day-Of Workflows (ChatGPT, Claude & Gemini)

Our AI Prompt Pack for Wedding Planners gives you 30 quick prompts to grab when you need one line of copy. This is the tier above it. Seven end-to-end workflows, each a CHAIN of prompts that carries one brief from the first paste to a finished deliverable, and each chain ending in a REVIEW step that names exactly what to verify before anything reaches a couple or a vendor. This is a system for the PLANNER as a business — not a binder for planning your own wedding. Page 1 distills published prompt-engineering practice into seven rules for planners. Then the workflows: the inquiry and consultation (the reply that wins the call, a discovery questionnaire, a consultation agenda built from their answers); proposals and booking (package descriptions written from YOUR real service list and YOUR real prices, the proposal narrative, and a contract cover note — the note that accompanies the agreement, never the agreement itself); the client communication cadence (a milestone check-in for every stage, timeline updates, and the expectation-setting conversation when the budget or the scope moves); vendor coordination (the vendor brief, RFP messages that get comparable quotes back, and the day-of vendor schedule note); design and planning documents (a mood-board brief, a design concept narrative written from the palette and venue THEY chose, and a floorplan brief); the day-of run sheet and crisis communication (the run-of-show narrative, the contingency messages for weather and a vendor that fails, and the calm client update); and marketing the planning business (a case study drafted from a real wedding with the couple's written permission, inquiry-nurture emails, social captions, and the referral ask to vendors you actually rate). Every prompt that touches money or numbers requires you to paste it in [brackets] from your own files: this system never generates a price, a vendor quote, a package rate, a timeline or a headcount — those come from your contracts, your quotes and your run sheet. The contract workflow is explicit that AI drafts the covering note only and never a term, a clause or a cancellation policy; that belongs to your lawyer. The closing page is the client-trust pass — verify every detail against the real file, get the couple's sign-off before anything is published, and never paste guest lists, contact details or payment information into an AI tool. Works with ChatGPT, Claude, Gemini or any AI assistant (independent — not affiliated with or endorsed by their makers). 10 pages, US Letter + A4 included.