Free Virtual Assistant Invoice Template
Hourly or retainer VA billing — inbox, scheduling and projects on one clear invoice, with an hours summary your client will appreciate. Free, instant PDF.
What to put on a virtual assistant invoice
Add these line items in the free generator and your virtual assistant invoice comes out clean and professional.
- Billing period and retainer hours
- Retainer fee — and the hours it covers
- Additional hours × rate
- Project work as separate lines
- Software billed through and payment terms
Build your virtual assistant invoice now — free
We've pre-loaded the line items virtual assistant pros actually bill — edit anything, add your rates, and download a polished PDF. No signup, nothing stored, no cost.
Instant PDF · no account · no watermark · yours to keep
Want a blank invoice instead? Open the free invoice generator
Run the whole business
Manage clients, invoices and finances in one place with the Freelancer Business OS. Buy once, no subscription — works in Google Sheets & Excel.
Virtual Assistant Invoice Template — frequently asked questions
- Is the virtual assistant invoice template free?
- Yes — it is 100% free with no signup. Add your details and line items and download a professional PDF virtual assistant invoice. No subscription.
- What should a virtual assistant invoice include?
- Your business and client details, plus: billing period and retainer hours; retainer fee — and the hours it covers; additional hours × rate; project work as separate lines. The free generator lets you add exactly these line items.
- Can I add my logo and business details?
- Yes — add your business name, logo, the client, line items, tax and a due date, and the PDF comes out clean and ready to send.
- Do I need an account?
- No — the invoice maker runs in your browser, nothing is stored, and there is no signup or subscription.
Your next virtual assistant invoice, in a minute
A clean, professional PDF — free, no account, no subscription. Make as many as you need.
Make your free invoice